Time Searching for Contracts Reduced from Days to Minutes
Gamma worked with Summize to create an intuitive contract repository, saving the procurement team days of searching and managing contracts.
Key Outcomes
Objective
Gamma is a leading supplier of Unified Communications as a Service (UCaaS) in the UK, German, Spanish and Benelux business markets. With a range of UCaaS, Mobile and Connectivity services, Gamma provides robust and secure solutions that enable organisations to communicate, collaborate and offer a better customer experience.
With a busy procurement team processing hundreds of contracts across the business, Gamma struggled to streamline the process without a centralised contract repository. They wanted to implement a solution to create an easy-to-use and intelligent contract repository for the entire business. Their ideal tool would be able to store and search for contracts, reducing the time the procurement team used to search for contracts.
The Solution
Summize’s contract repository provided an intuitive and manageable centralised location for all Gamma’s contracts while also digitalising their contract lifecycle processes. The tool contains advanced search capabilities, helping other departments easily search for answers without going through procurement, saving time for both parties.
A mass extraction feature was also introduced to ensure Summize kept in line with Gamma’s compliance policy. This means that when Gamma completes a contract, it can be easily exported onto an external system quickly and easily.
These features were the key reason why Gamma chose to partner with Summize.
Outcome
By digitalising Gamma’s contract repository, business users have been empowered to self-serve on contractual tasks. The clever and intuitive search feature within the repository has meant contracts can be easily found, which previously could often take around 24 hours and now takes 2 minutes. It also provides instant summaries and actionable tasks, as well as flagging immediate risks across Gamma’s contracts.
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